aSc TimeTables - Online Help

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The most visited topics

aSc Substitutions

General
First steps
Data entry
User interface
Settings
What's new

Specifying the substitutions
Printouts
Specifying timetable
Other tasks

Region specific

Germany
Slovakia
Austria
Czech republic
Canada
Australia
India
United States
Russia

aSc TimeTables Online

Main topics
Other
Electronic class register

aSc TimeTables

General

Download & Installation

System requirements

Am I using the latest version of the software?

How to register the software?

PDF documentation

How to set Regional and Language options

First steps

Starting the software

Checking the tutorial

Creating a new or opening existing timetable

Checking and generation

Data input

How can I sort teachers/classes/subjects/classrooms?

Can I reuse last year data?

Data input - Subjects

Homework preparation

Double lessons cannot span over "long breaks"

Subject classrooms

Data input - Classes

What are classes (grade levels)?

How to specify when a class can have a lunch?

Number of students in class and groups

Data input - Teachers

How to set teacher's timeoff

How can I specify CLASS main teacher?

Inputting Teacher's details

Approbation/Certification

Configure name format (First name / Last name)

Data input - Lessons

Adding and Editing a lesson

How can I define Double/Triple etc lessons?

Double lessons appear to be doubled in the timetable, what is wrong?

I want to have Single AND Double lessons of one subject! E.g 1+1+1+2

I want to have 1+1+1+2 OR 1+2+2 lessons per week.

How can I define lesson without class? Eg. Teacher's meeting or preparation time

How can I define lesson without any teacher?

How can I copy lessons

Adding more lessons at once

Data input - Classrooms

Assign lessons to classrooms

What is shared classroom?

How can I specify default (usual) classrooms for certain subject?

How can I specify teachers’ home classrooms?

How can I assign classrooms to more lessons at once

How to specify that we cannot use classroom at certain times?

Lesson requires more classrooms

Classroom capacities

Two classes in the same room at the same time (Solution 1)

Two classes in the same room at the same time (Solution 2)

My lessons are not placed in classrooms/Adding classrooms into created timetable

Data input - Groups & Joins

Typical situation: Two teachers are teaching two subjects in one class at the same time

Typical situation: Physical education joined boys and girls from two classes:

Typical situation: Students from the whole grade are divided into groups

Typical situation: Religions

How to specify lessons where students are joined from two classes?

How to combine lessons of two divisions of class on one position?

Full and divided lessons from one subject

Typical situation: Physical education, 3 groups in 2 classes

How can I copy division/groups to different class

How to input Options - each student needs to select one course from Options1 and one from Options2

How can I choose which student is in which group?

Data input - Bells/Breaks

Can I set the number of lessons per day?

Can I remove 0. lesson? We are starting with 1. lesson.

How can I rename periods and specify start and end times for each period? (Bell times)

We have 6 lessons each day but on Friday we have only 4

How can I print breaks between lessons?

How can I specify Long Breaks/Recess times?

We have different bells on some days.

We have different recess times in parts of school. How to input it? (Solution1)

We have different recess times in parts of school. How to input it? (Solution 2)

Lesson's length counting in teacher's contract

Periods of varying lengths + subjects in minutes per week (Canada)

Modifying the time format

Do not print some breaks or periods in some classes(or teachers or in summary timetables)

What is 0th period (zero period)?

Data input - Days/Weeks

We are teaching also on Saturday. (We have 6day cycle)

Two week timetable

How can I define weeks?

How to create a timetable for more than 5 days?

We have 10 days schedule. We need to assign one classroom as a home classroom for two classes.

Can I rename the days?

Multi term timetables

How can I rename days? (available in version 2009)

Extended count of lessons per week

Our school has lessons with 4 week and lessons with 2 week cycle

How to change the week for more lessons at once?

Data input - Lesson grid

Lesson grid overview

Adding a lesson in lesson grid

Count per week - format

What do the colors in lesson grid mean?

Editing a lesson

Editing lesson - Options

Working with divided lessons

Working with joined lessons

Multiple selection

Contract planning in Lesson grid (only Online)

Working with timetable

Working with timetable - general information

Moving the cards manually

Removing a card from the timetable

Right mouse button

Working with classrooms

Right mouse click on row headers

Undoing and restoring operations

Filter function (available in version 2009)

Working with days in the main view (available in version 2009)

We have the same timetable each day in given term or week (available in version 2009)

Quick modification of the onscreen view (available in version 2009)

How can I filter cards displayed in the list on uplaced cards

What happens when I change school type?

What does the stripes on the cards mean?

User interface

Is it possible to change the schedule after the generation?

Related timetables

Comparing timetables

Changing the look of the timetable on the screen

Timetable files - making backups, problems opening files, etc...

Why there are questionmarks in my timetable?

Constraints - Teachers

We have teacher who teaches only 2 days per week and it doesn't matter which

Teachers' windows in timetable

Teacher XY is teaching 2 lessons per week in class 5A but both are in the afternoon.

We need one free Math teacher for every period

How could distribute first/last lesson for all teachers in equality?

Our class teachers always have to teach the 1st lesson

Our teachers cannot teach more than 6 lessons consecutively

How to specify a teacher can teach only one 7th lesson

How to specify min and max lesson teacher shall have on one day?

We have 10 day timetable(two weeks), I want to spread teacher's lessons equally into those 2 weeks

How to ensure lunch break for teachers

Each teacher shall have one or two free afternoon

Two teachers cannot teach at the same time

Teacher cannot teach 4th in Grade 5 and 5th lessons in Grade 6

Teacher must have some lessons in the morning

We need two free teachers on each period to make sure we have enough teachers for substitutions

Teacher cannot teach both in the morning and in the afternoon

Our teachers have substitution duty lessons, we need min 2 at each period

Teacher cannot teach in two different classes in one day

Teacher can teach max 2 periods per day in one class

Two teachers are teaching together, but only 3 times per week out of 5 lessons

Teacher cannot teacher more than 3 consecutive periods in one class

Teacher cannot have gap of length 2

How to ensure that teacher starts teaching with 1st or 2nd period (he cannot start later than 2nd)

Teacher cannot teach both 6th and 7th period. He can teach only one of these two.

Teacher can teach max 5 lessons per day, but only twice in week

Constraints - Subjects

Max one history lesson on 6th-7th position in each class (solution 1)

Max one history lesson on 6th position in each class (solution 2)

Two subjects cannot follow/Cannot be on the same day.

Distribution of subject over the week

I do not want my geography to be on Friday and then on Monday

I want subject in one class to be on the same positions as subject in another class

What if 2 specific subjects must be taught simultaneously?

I need subject Math to be on the same position in classes 5.A and 5.B

Two subjects must follow each other

Spreading lessons on different periods each day

I want to have Math lessons in a class on the same period every day

I need subject Geography to be last lesson on a day in classes 5.A, 5.B, 5.C...

Modifying the default card distribution per week for one subject

I want just one PE/Art/Drama lesson per day

I have Geography two times per week. It shall not be on consecutive days.

How can I define lessons that can be outside teaching block(in the afternoon)?

There can be two maths on one day, but not consecutivelly

There can be two math lessons on one day, but they need to be placed consecutivelly

Biology cannot be on the day after Chemistry

Double lessons must be before single lessons

Biology has to be in the afternoon in certain classes and in the morning in other classes

5A has to have Biology right before or after biology in 5B (the two classes have to have biology lesson on consecutive periods)

Constraints - Classes

How to specify that class can have max one 7th lesson or max one 0lesson?

Education block - allow some classes to come later or to leave school later.

Can I set the min/maximum number of lessons per day for one class?

Checking of gaps/windows in class

Avoid single lesson after lunch break.

Both groups have to finish the education at the same time!

What does the warning 'The entered timetable is probably not complete' mean?

Apply conditions to whole grades

Class can have max 2 gaps per day

Children can come to the school on second period, but only once per week

Our school works in two shifts, some classes come in the morning, some in the afternoon

Constraints - Classrooms

Optimizing the room usage for students

At least one lesson per week has to be in certain classroom

We have 3 lessons per week and they shall be in the same classroom

Lesson can be only once per week in certain classroom

Reducing the room usage

GymRoom can only be used 4 days per week(GymRoom has to be free on 3 afternoons)

Concentrate groups of lessons into fewer classrooms

Constraints - Terms/Weeks

Student has to finish Biology before he can attend Biology practice

Subject has to be in consecutive weeks/terms

Two subjects have to be at the same time in both weeks/terms

Constraints - Other

Is it possible to prevent two specific lessons from being taught simultaneously?

Specify how many lessons shall be before certain position

Groups have to start at the same time

The children cannot finish after 8th period, there is no bus after period 8 on our school...

I have double and single lessons but doubles cannot be on Monday

Maximum one planning time lesson per day

Biology in 4A has to be only on Wednesday(or Biology cannot be on Wednesday)

What does "Apply to" mean in the cardrelationships?

What does the time map in advanced cardrelationships mean?

How can I define that teacher can have max 3 consecutive periods(but he can have 2 doubles)

Double lesson cannot be over certain breaks

Double lesson cannot be on Monday/in the afternoon

Checking room capacity

Buildings

How to input buildings

Transfers between buildings

Show the timetable colored by buildings

Max different buildings per day

Seminars/Courses

What are seminar/course lessons for?

How can I add students

How can I input students picks

How to create courses for subjects

How to input seminar lessons

Working with Seminar lessons in your timetable.

How can I assign students to groups manually

Function "Rearranging students in seminar groups

I cannot see seminar lessons in class's timetable

Max students for certain seminar lesson

How to generate timetable with students

The student’s timetable view

Pending students view

Student can have max 3 gaps per day

Printing individual student's timetables

How can I display capacities and students counts on the cards?

Student choices - Importance

Student's can select/request courses at our school

Testing the timetable

Why to test the timetable?

Test says there is some problem. What next?

Checking and Fixing example

Testing multiple classes/teachers at once

Generate draft timetable

How can I test just some lessons, for example all double lessons or all PE lessons

Testing card relationships

Analyze the timetable by generation

Analyze the timetable by Extended tests

Timetable Generation

Starting the generation

What does the complexity of generation mean?

Constraints relaxation

A good way to generate your timetable

What does the dialog displayed while the generation is in progress mean?

Generation has finished and the program tells me it had to relax some constraints.

Can I force the generator to place certain lesson on certain position?

Multiprocessor generation (dual-core...)

Testing was sucessfull, but the generation fails

What happens when I cancel the generation?

Cloud generator

Verification

Verification of timetable

Class XY contains a window

Divided cards are placed on too many positions in class XY

Verify just one class/teachers/subject

Advisor - Overbooked class/teacher/room

Advisor - No lessons for certain period

Advisor - Different number of lessons for groups

Advisor - Lessons of different length

Advisor - More lessons than days

Advisor - Teachers have many blocked days

Advisor - special classrooms are not defined

Advisor - These teachers have to teach in too many classes at the same time

Blocked part of the day

Printing

How to print in color and define colors in printouts

We need Day 1, Day 2... rather then Monday - Friday

How can I print days in columns and periods in rows?

How can I print Lecturer or Professor instead of Teacher?

How can I change color of CLASS?

Print teachers' contracts

How to remove all custom texts? Some texts in the printouts are wrong, what can I do?

How can I print timetable for individual students

Timetable of subjects

How to print lessongrid?

How can I select what printout will be printed?

I want to have periods running from top to bottom, not from left to right

I want to change the header above printed timetable

How to print wallposters, for example 3x2 papers

Customizing printouts

Customizing printouts

I want to print also teachers' names in timetable printout/ need bigger font size

I want to print also classroom/teacher/subject for each lesson

Printing pictures of subjects

Can I load a custom printout settings from another timetable?

How can I set the width of the lines?

How to print DPA, Entry, Lunch, Recess?

I want to print summary timetable of teachers with teachers' colors

I want to have periods running from top to bottom, not from left to right (available in version 2009)

How can I define Extra columns?

Printing multiple timetables at one page (available in version 2009)

How to print only certain classes or teachers? (available in version 2009)

Modify the heights of rows or widths of columns (available in version 2009)

Modifying the structure of the printouts (available in version 2009)

How to print report for Monday AND Tuesday only? (available in version 2009)

How to print reports for DayA/DayB? (available in version 2009)

How can I print summary timetables for teachers/classes/classrooms?

How to print room supervision in teacher's and classroom's timetable?

Is it possible to print consecutive single lessons as one lesson?

Printing different bell times for school sections/days

Printing weekly timetables

How can I print bell times?

Print the color only in the left part of the cell

Print date or remark bellow timetable

Print different bell times for teachers

How to print timetables with school's logo

Printout designs

Print-out designs

How to apply a print design

Print legends below timetables

How to add class name, classteacher, homeclassroom to my print design

I want to print different texts for each teacher. Do I have to create design for each teacher?

Design object properties

How can I modify the print-out design?

How can I change/remove the design?

I get error message: design file is missing on this computer

Room supervision (break time supervision)

What is room supervision and how to input it?

Choosing teachers for room supervision.

Generate room supervision

Is it possible to have two teachers supervising one room?

Can I define max/min supervisions for some teachers?

How can I export/print the room supervision?

Exporting/Publishing

Can I export the lessons, teachers, subjects to MS Excel?

Export limited to max 10 cards/lessons

Importing

Importing from Clipboard (MS Excel)

Synchronization with database

Import from XML

ID numbers in import/export

Import sections from clipboard(Excel)

Import students' course(seminar) selections from clipboard(Excel) - Method 1

Import students' course(seminar) selections from clipboard(Excel) - Method 2

How to merge two timetable files into one

What's new

What’s new in version 2022

What’s new in version 2020

What’s new in version 2019

What’s new in version 2018

What's new in version 2007

What's new in version 2008

What’s new in version 2009

What's new in version 2010

What's new in version 2012

What's new in version 2013

What's new in version 2014

What's new in version 2015

What’s new in version 2016

What’s new in version 2017

Other

Swap two days in timetable

Delete all unplaced cards

I need to move all lessons withing the day

How can I swap all the lessons from one period to another

Temporary subjects - quickly add extra activities for teachers into their schedule

aSc Substitutions

General

What is aSc Substitution software good for?

Substitution PDF manual

First steps

Substitutions - Quick overview

How to specify a timetable so that the substitution software knows which one we are using at our school?

Inputting absent teachers

Specifying substitutions

Printing the daily and summary substitutions

Data entry

Defining reasons of absence

Defining types of substitutions

How to specify that Class/Group is missing the whole day

How to input absent classroom

Adding more missings at once

Teacher details

Subject details

Creating a remark for each substitution.

Creating a remark for one day

Lessons with two teachers or two rooms

Approbation - aSc Substitutions Online

Specifying the substitutions

What is shown in the top right corner?

Transfer suggestions

Manually moving/changing the lesson

Swapping teachers (A <- B <- C)

How to change the subject, classroom... if nobody is missing?

How to split class into two or more groups?

How can I cancel the lesson

How can I create new lesson in Substitutions

How can I remove the substitution?

Generate the substitutions for one day

Substitution collisions

Using points to balance substitution/contract load

Mandatory substitutions

Lessons with 2 teachers - how to cancel it for just one teacher.

Printouts

Is it possible to customize text: Unfortunatelly the following teachers...

Some teachers left the school? How can I remove them from substitutions.

Printing classrooms

What is "Alternative layout"

How can I change word "Cancelled"?

How can I set the width of the lines?

How can I change the font sizes in aSc Substitutions

How can I force the program to automatically clip the texts or make the fonts smaller?

How can I change the width of columns?

How to modify the columns/sort order?

Printing summary reports of absences and substitutions

Is it possible to print in Landscape? Portrait?

User interface

How can I switch to different day in aSc Substitutions?

How to resize the substitution window(version 2010 and before)?

Settings

Defining substitution criteria

How to change school year

Specifying timetable

How to start a new school year? How to specify a start of the school year?

Our timetable has changed during the school year. How to tell it to the substitution software?

Today is Monday but our school decided to use wednesdays timetable

Change the timetable for specific time only

Other tasks

Is it possible to use Substitutions over the network?

Overtime lessons

Email and SMS notification

Email/SMS history

Supervision substitutions

What's new

What's new in aSc Substitutions 2007

What's new in aSc Substitutions 2008

What's new in aSc Substitutions 2012

Region specific

Germany

German specific topics

Baden Württemberg - Schulkartei / E-Stat

NRW - SchiLD - ASDPC

Slovakia

Austria

Austrian specific topics

How to input EH/GZ lessons

Czech republic

Canada

Canada specific topics

Australia

Import/Export with CASES21

India

Our class teachers always have to teach the 1st lesson

United States

US specific topics

Russia

Russia specific topics

aSc TimeTables Online

Main topics

aSc TimeTables Online - Features

How can I save my timetable to online storage

How can I open my timetable from online storage

How can I send timetable to teachers

How can teacher/student/parent view the timetable

How can teacher print his timetable?

How can I publish the final timetable for students/parents

How can I publish daily substitutions

How can teacher view his/her substitutions

How can I send email/SMS substitution notifications

How can students/parents view the substitutions

How can I create my TimeTables online web page?

How can I add teachers to TimeTables Online database

How can I modify what public(users without password) can see?

How can I publish the timetable directly from Substitutions

How can I export timetables to Excel or HTML

How can I customize how is timetable displayed in online timetable viewer?

Daily plan - Reports

How can I check, edit student's attendance?

Week notes for school and individual classes

Verify timetable

Timetable states

How can I add students to TimeTables Online

When teacher has left the school

How can I add teachers to EduPage

How can I create accounts for teachers so that they can login to EduPage

How can I add classes and students to EduPage

How can I configure weeks and terms in published timetable

Other

Your translation

Mobile version of Online Timetables

Add timetable to your calendar application (Google calendar, Outlook, iPhone calendar...)

Electronic class register

How can I use electronic class register? (teacher)

How to get started

Daily plan - fields

How to schedule a meeting of teachers